In order to allow for a smooth conference experience, please consider the following notes and Frequently Asked Questions regarding live events, the panel, the Design Thinking workshop, the Zoom sessions as well as our shared social space (Slack workspace), and other matters.

Slack 

How do I register on Slack?

In order to have access to the ICAME41 workspace, we have created a shared hub via Slack where participants and conference organizers communicate and work together in channels. You will need to register.  You can join the ICAME41 Slack workspace by using the invitation you were sent via email. 

When you join a workspace, you will be asked to enter your full name, a display name, and a password so you can sign in and out with ease.

How do I use Slack to communicate? 

In Slack, conversations happen in channels and direct messages. The virtual help desk named #lobby can be used for any questions. The channel labelled #announcements is where the announcements and updates will be posted, as well as the Zoom links to our live events 1 hour in advance. You can also send direct messages to another participant, or group. 

Please consider the following netiquette: 

o  Please use the ‘thread’-feature to keep conversations organized.

o  Please make use of the ‘status’-feature to indicate whether you are available or not. Please also respect the statuses (e.g. “do not disturb”) of other participants.

o  Please feel free to use the ‘call’-feature in private conversations.

o  Feel free to make use of all semiotic resources – including (reaction) emojis and gifs. Reactions (reaction emojis) can, for example, be used to acknowledge a message.

o  Please do not mute the #announcements channel. Feel free to mute other channels.

o  If you want to write longer messages, consider the formatting options (e.g., bold, italics) available.

How do I use Slack to ask the conference organizers  questions?

You can post your question in the “lobby” channel, which will serve as a virtual information desk and one of our team members will answer your question during the times specified below. Another option is to send a direct message to one of the conference organizers. Alternatively, you may send us an email on icame@as.uni-heidelberg.de. If you want to get the ICAME 41 team in the loop, you can ping us by using @mentions in a thread or message (e.g., @TEAM – Nina Dumrukcic).

Please be aware that direct messages (DMs) and @mentions can trigger individual push notifications for the receiver. Be mindful of push notifying people and try to write longer messages instead of multiple short ones one after the other.

During what time is Slack monitored? 

Questions will be monitored by our team members from 08:30-19:00 (CET). If you post outside these hours, it might take us slightly longer to respond to your questions. 

How do I send direct messages to other participants? 

Direct messages (DMs) are smaller conversations outside of a channel, between you and up to eight other colleagues.They work well for one-off conversations that don’t require an entire channel to weigh in. Your direct messages are listed in your left sidebar. You’ll see your most recent DMs below Direct messages by default, or they can be accessed via your desktop, iOs, or Android

Am I allowed to create my own channel on Slack? How do I do so?

You may create your own personal channel for private communication with other conference participants by using the sidebar to add a channel. 

How do I add people to my private Slack channel? 

You can create a new channel by finding this option on the sidebar, and clicking on “Create a channel” and adding participants by searching for them by their full name. You are free to create your own (private) channels. Please make sure to give your channel a descriptive name and possibly also provide a channel description. If you want to add someone to a new channel, please give them a heads up and introduce them to the channel. Please use the following prefixes for channel names:

o #wg- for workgroups and channels for you and your collaborators

o #social- for channels targeted towards social activities

o #topic- for channels regarding an individual topic (e.g., #topic-morphology)

o #cont- for channels regarding an individual contribution (e.g. a paper or a software demonstration)

How do I post on a Slack channel? 

If you want or need to notify a whole channel (e.g., your collaborators), you can use @here (active users) and @channel (all users in the channel) to send out notifications to everyone. Please be aware of the channel you are posting to. We have various channels for different topics.


Live Events

Where are the live events hosted?

The Opening and Closing Ceremonies, Plenaries, and the Design Thinking Workshop will be hosted on Zoom. 

The live panel discussion will be live-streamed on YouTube. The link to the live-stream will be posted on our internal conference website: https://icame41.uni-koeln.de/ under the ‘Current Live Event’ tab.

Where can I find the time and date for each live event?

You can find the conference programme on our  website which shows the time and date for each live event.

Where do I find links for Zoom?

The links will be distributed 1 hour before on our Current Live Event page. This is the server where all the asynchronous presentations are stored. The links will also be shared via Slack, so please keep an eye out. You will find the links in the #announcements channel. 

How do I join a Zoom meeting?

To join a Zoom meeting, please click on the link posted on our Current Live Event page which can also be found in the #announcements channel on Slack, and wait to be let into the meeting. Waiting rooms for meetings will be opened 30 minutes in advance. Please be there early to allow us to let everybody in in time for the start of the meeting.

Can I use video/audio?

Please make sure that your microphone is muted and your camera is disabled for the duration of the keynote speaker’s talk. After the speaker’s talk, you may turn on your video, but please open your mics only if you want to make a comment or ask a question.

How can I ask a keynote speaker a question?

If you want to ask the current speaker(s) a question, there are two ways to do so. You can ask a question live by putting up your blue hand (you can find this feature in the Zoom chat function) and waiting for our moderator to give you the word. You can also  post your question to the Zoom chat and preface it with ‘Question:’ so that our moderators can more easily pick them up.

What to do if I am having trouble using Zoom?

Please try exiting the meeting and joining again. If there is a technical glitch, please send a direct message to one of our conference organizers on Slack.

Can I record the live events?

Do NOT record any Zoom sessions on your own. If you want to publish screenshots of Zoom sessions (e.g., on social media) make sure that all visible participants agree to the publication.


Opening and Closing Ceremony

How can I join the Opening and Closing Ceremonies? 

The links will be posted 1 hour before on our Current Live Event page. The links will also be shared via Slack, so please keep an eye out. You will find the links in the #announcements channel. Click on this link, and you will be able to see the ceremonies. We also suggest preparing a drink beforehand so that we can toast to digital ICAME41 together!


Panel Discussion – At the Tipping Point: To be (Public) or not to be (Public) in Corpus Linguistics?

How do I join the live panel discussion?

The panel discussion will be live-streamed on YouTube. The links will be posted 1 hour before on our Current Live Event page. The links will also be shared via Slack, so please keep an eye out. You will find the links in the #announcements channel. 

How do I ask the panelists questions? 

You can post your comments or questions using the live chat feature which you will find on your sidebar when you open YouTube. Please mark the questions with ‘Question’ so that our moderators can more easily pick them up. 


Design Thinking Workshop – Corpus Linguistics Goes Public

How will the Design Thinking Workshop be hosted?

The DT Workshop will be hosted on Zoom, and participants who have registered will receive a link by email. You will be using the Mural app as part of the workshop so it is a good idea to familiarize yourself beforehand with how it can be used. 

How long will the Design Thinking Workshop last? 

The workshop will take place on Friday, May 22nd and Saturday, May 23rd 09:00 – 13:00 (CET). You can find the programme on our website.


Asynchronous Presentations

Where do I find the full papers, work-in-progress reports, software demonstrations, and poster presentations? 

All the presentations and videos can be found on platform. In addition to videos, some contributors have chosen to include their slides, which can be downloaded. 

How can I watch the video presentations?

You will find the videos on our platform under Contributions. You can watch them online and they are sorted according to different typologies: full papers, work-in-progress reports, software demonstrations, and poster presentations. 

Can I download the video presentations?

No, the videos can only be streamed online but not downloaded locally. 

How can I ask the speaker a question about their work? 

You can use the comment function below the video presentations. Alternatively, you can send the person a direct message using Slack. Please also check your own messages regularly in case other participants have asked you questions.